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Tech Tips

Ways to Organize Your E-Mail.

With the high volume of email most of us receive each day, it's easy for your inbox to get cluttered. An unorganized Inbox can make it difficult to find what important email needs your attention. However, this messy situation can be remedied by applying a few simple procedures.

Sort your email when it arrives.

Actions for email in your Inbox: 1. Do it now 2. Discard / Delete 3. Date activate for future action 4. Delegate

Route mail automatically using mailbox rules.

By creating Outlook rules you can automatically perform actions on incoming and outgoing messages based on the criteria you establish. It can save time and make it easier to organize your e-mail. Consider filing email into sub-folders based on common subject classifications that will help you to find them later. Use them like manilla folders in a filing cabinet.

Reduce unwanted email with a spam filter.

Keep unwanted messages out of your Inbox by using a spam filter. Options include Microsoft's Junk Filter, Spambayes, Mailwasher, & many other programs. Automate the process of filtering the distracting & unwanted emails. Be sure to regularly check your junk email lists for the few legitimate emails that sometimes get captured unintentionally.

Customize Search Folders to find common searches.

Search Folders are virtual folders that offer a view of all your messages stored in the folders of your Inbox. You can find messages based on their content or some other attribute, such as who they're from or whether you want to follow-up.

Use flags & message colours to classify your mail.

Flags & message colours allow you to sort your mail into categories that help to identify the essential from the insignificant. Message colours can be set to automatically be applied to say mail from a particular person. Message flags can be used to track the progress of email correspondence or highlight tasks that need your attention. A useful article on customizing email flags is available at http://office.microsoft.com/en-us/assistance/HA011168451033.aspx.

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